Welcome to the University of Massachusetts Boston's (UMass Boston) Human Resources (HR) Direct step-by-step guide to employee onboarding. This comprehensive process is designed to ensure a seamless transition for new employees, providing them with the necessary tools, information, and support to excel in their roles. As a new employee, it is essential to follow these steps to complete the onboarding process efficiently.
Pre-Onboarding Process
Before your first day, you will receive an email from HR Direct with instructions on how to complete the pre-onboarding process. This includes:
- Reviewing and signing the Offer Letter, which outlines the terms and conditions of your employment
- Completing the Form I-9, which verifies your identity and employment eligibility
- Providing required documents, such as a valid passport, driver’s license, or state ID
It is crucial to complete these steps promptly to avoid delays in the onboarding process.
Step 1: Activate Your UMass Boston Account
Once you have completed the pre-onboarding process, you will receive an email with instructions on how to activate your UMass Boston account. This includes:
- Creating a password that meets the university’s security requirements
- Setting up multi-factor authentication to enhance account security
- Accessing your UMass Boston email account, which will be your primary means of communication with the university
Activating your account is essential to access various university systems, including HR Direct, the employee portal, and other online resources.
Step 2: Complete Online Orientation
The online orientation is a mandatory step in the onboarding process, providing an overview of the university’s policies, procedures, and benefits. The orientation covers topics such as:
- University policies, including those related to employment, confidentiality, and code of conduct
- Benefits and compensation, including health insurance, retirement plans, and paid time off
- Campus resources, including the library, recreation center, and employee assistance programs
Completing the online orientation will help you understand the university’s expectations and available resources, ensuring a smooth transition into your new role.
Step 3: Meet with Your Supervisor and Complete Departmental Orientation
After completing the online orientation, you will meet with your supervisor to discuss your job responsibilities, expectations, and goals. This meeting is an opportunity to:
- Review your job description and performance expectations
- Discuss departmental policies and procedures, including those related to communication, teamwork, and conflict resolution
- Complete any departmental orientation requirements, such as training sessions or meetings with team members
This meeting is crucial in establishing a positive working relationship with your supervisor and understanding the department’s specific needs and expectations.
| Step | Description | Deadline |
|---|---|---|
| 1. Activate UMass Boston Account | Create password, set up multi-factor authentication, and access email account | Before first day |
| 2. Complete Online Orientation | Review university policies, benefits, and campus resources | Within first week |
| 3. Meet with Supervisor and Complete Departmental Orientation | Discuss job responsibilities, expectations, and goals; complete departmental orientation requirements | Within first two weeks |
Additional Resources
UMass Boston offers various resources to support employees in their roles, including:
- Employee Assistance Programs (EAPs), providing confidential counseling and support services
- Professional development opportunities, including training sessions, workshops, and conferences
- Campus resources, including the library, recreation center, and campus events
Taking advantage of these resources can help you excel in your role, achieve your goals, and enhance your overall employee experience.
What if I have questions or concerns during the onboarding process?
+If you have any questions or concerns during the onboarding process, do not hesitate to reach out to your supervisor or HR Direct for assistance. They will be able to provide guidance and support to ensure a smooth transition into your new role.
How do I access my UMass Boston email account?
+To access your UMass Boston email account, go to the university's website and click on the "Email" link. Enter your username and password, and you will be redirected to your email inbox. If you have any issues accessing your email account, contact the IT department for assistance.
By following these steps and taking advantage of the resources available, you will be well on your way to a successful and rewarding career at UMass Boston. Remember to stay proactive, ask questions, and seek guidance when needed to ensure a smooth transition into your new role.
